Add to calendar
One tap creates a calendar entry with the time, place and description, using the standard .ics format that common calendar apps understand.
Event QR code
Event QR Code: Your Whole Event in One Scan
An event QR code opens a mobile event page with the date, venue map, schedule, speakers and registration link, and lets guests save the event to their calendar in one tap. Print it on posters, invitations and badges, then update the details whenever plans change.
- Multi-day schedule, speakers, venue map and online link
- “Add to calendar” button or a direct .ics download
- Three page templates and an optional live countdown
How to make a QR code for an event
Sign in to a free Qdestera account, choose the Event type and fill in only what your event needs – every field except the title and date is optional.
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Enter the essentials
Add the title, a subtitle, start and end time (or mark it as all-day), the venue name and address with a map link, and an online link for virtual or hybrid events.
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Add the programme and people
Build the schedule day by day with time slots, session titles and speakers. Add speaker profiles with a name, job title and short bio, plus the organizer's email, phone and website.
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Set registration details
Link to your registration or ticket page and show the price, capacity and registration deadline so guests know where they stand before they click.
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Pick a look and print
Choose a template and accent color, upload up to 8 images, then design the QR code and download it as PNG, SVG, JPG or PDF.
What is an event QR code?
An event QR code is a printed shortcut to everything a guest needs to know about your event. Instead of squeezing times, rooms and speaker names onto a flyer, you print one code. Guests scan it with their phone camera and get a clean mobile page with the full details, a map and an “add to calendar” button.
The code is a dynamic QR code: it stores a short link, and the page behind it is edited in your dashboard. If the start time moves, a speaker cancels or you switch to a bigger room, you change the page. Posters already on the walls keep pointing to the right information.
There are two ways to use it. The standard mode shows the event page. Direct calendar mode skips the page: scanning downloads an .ics file, which the phone offers to add to its calendar. That suits save-the-date cards, where the date is all that matters.
Everything guests look for, on one page
Show as much or as little as your event needs. Empty fields simply stay hidden.
Live countdown
A countdown to the start builds anticipation. Turn it off if it does not suit the tone of your event.
Multi-day schedule
Organize sessions by day with times, titles, speakers and short descriptions, so guests can plan which talks to attend.
Speakers and organizer
Introduce speakers with a title and bio, and show how to reach the organizer by email, phone or website.
Venue, map and online link
Give the venue name and address with a map link, and add a streaming or meeting link for people joining remotely.
Registration at a glance
Price, capacity and deadline appear next to a button that opens your own registration or ticketing page.
Hero, poster or minimal: choose a page template
All three templates use your accent color and show the same information. They differ in how much room the cover image gets.
Hero
A cover image on top, followed by the title, key facts and the calendar button. A safe choice for most conferences, workshops and meetups.
Poster
A tall, full-width cover with the title laid over the image, like a concert or exhibition poster. Best when you have a strong key visual.
Minimal
No cover image, just an accent stripe and clear text. Ideal for internal events, trainings and formal invitations.
Where event QR codes work well
Put the code wherever people first hear about your event, and again where they need directions on the day. More ideas on our page about QR codes for events.
Posters and flyers
Keep the design clean: a headline, a date and one code that carries all the details.
Printed invitations
Weddings, galas and launches: guests scan once and never lose the time or address again.
Badges and lanyards
Attendees reopen the schedule during the day. Add a Wi-Fi QR code next to it so they get online too.
Workshops and trainings
Share the agenda, room and online link for hybrid sessions in one place.
Trade fairs and open days
Put the code on stand graphics and brochures so visitors can check talks and times later.
Event page or direct calendar download?
You can switch between the two modes at any time, even after printing.
| Event page | Direct .ics download | |
|---|---|---|
| Schedule, speakers and images | Yes | No |
| Registration link, price and capacity | Yes | No |
| Venue map and online link | Yes | No |
| Adds the event to the calendar | Yes | Yes |
| Fewest taps for the guest | No | Yes |
| Best for | Posters, invitations, badges | Save-the-date cards |
Tips for an event QR code people actually scan
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Size it for the wall
Posters are scanned from a few steps away, so the code must be much larger than on a flyer. Our print size calculator gives a size for your distance.
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Say what is behind it
“Scan for the schedule and add it to your calendar” gives people a reason to reach for their phone.
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Show the key facts in print too
Keep the event name, date and city next to the code, so people know at a glance whether it is for them.
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Update instead of reprinting
When something changes, edit the page first, then tell guests where to look. Every printed code already points there.
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Keep the page alive afterwards
After the event, add a thank-you note or a few photos, or point people to the slides. Posters and invitations keep being scanned for a while.
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Test on more than one phone
Scan with an iPhone and an Android phone, and try the calendar button on both before the print run.
What an event QR code does not do
Qdestera does not sell tickets or check guests in at the door. The event page links to the registration or ticketing service you already use, and shows the price, capacity and deadline you enter.
What you do get is a clear view of interest. QR code analytics show scans over time, the countries and cities they come from and the phone operating systems used – a quick way to compare how posters, mailings and badges perform.
Plans still changing?
Print the code now and finish the programme later. Your event page updates the moment you save.
How do I create a QR code for an event?
Create a free Qdestera account, choose the Event type, add the date, venue and any other details, then design the QR code and download it for print or screens.
Can guests add the event to their calendar?
Yes. The event page has an “add to calendar” button that downloads a standard .ics file. You can also make the code download the .ics file directly, without showing the page.
Can I change the date or venue after printing?
Yes. Event QR codes are dynamic, so you edit the page in your dashboard and every printed code shows the new details straight away.
Does it work for multi-day events?
Yes. The schedule is organized by day, with time slots, session titles, speakers and descriptions for each.
Can I use it for online or hybrid events?
Yes. Add an online link for the stream or meeting alongside, or instead of, a physical venue.
Can the QR code sell tickets or check people in?
No. The page links to your own registration or ticketing service and shows the price, capacity and deadline, but Qdestera does not process tickets or check-ins.
Can I hide the countdown?
Yes. The countdown is optional and can be turned off in the page settings.
Is an event QR code free?
Event QR codes are dynamic, so they need an account. You can start on the free plan without a credit card; plan limits apply.
Can I see how many people scanned my poster?
Yes. Scan statistics show scans over time, locations by country and city, and operating systems. Use a separate code per channel to compare them.
Qdestera
Start free
One code for every detail of your event.
Create an event page with schedule, map and calendar button, and keep it current until the last guest goes home.