Invitations and posters
An event QR code opens the schedule, the venue with a map, the registration link and a countdown to the day.
QR codes for events
QR Codes for Events and Conferences
QR codes for events give attendees the schedule, the venue map, Wi-Fi and speaker contacts on their own phones. Print badges and signage once; if a session moves, you update the page, not the print.
- Event page with countdown, speakers and an add-to-calendar button
- Wi-Fi, photo galleries and feedback forms for attendees
- Scan statistics for every poster, badge and slide
Where QR codes help before, during and after an event
An event is a chain of small moments: the invitation, the arrival, the sessions, the photos afterwards. Each one has a QR code type that fits it.
Badges and hall signage
A Wi-Fi QR code on badges and screens gets attendees online without queuing at the help desk.
Speaker slides and stage
A vCard QR code on the final slide lets the audience save the speaker's contact details in one tap.
Photos after the event
An image gallery QR code opens the photos you upload as organizer, shown in a lightbox.
Session exits
A feedback QR code collects star ratings, tags and comments for each session.
Programme and handouts
A PDF QR code opens the full programme, the floor plan or the slides of a talk.
What attendees get from a single scan
Everything opens in the phone's browser. Attendees don't install an app or create an account.
One event page instead of a stack of flyers
The event page holds the schedule, the venue with a map, an online link for hybrid sessions, the organizer, a registration link, price and capacity information, speakers and images. A countdown builds anticipation, and the “add to calendar” button saves an .ics entry to the attendee's phone.
- Registration link to the form or platform you already use
- Speakers with photos on the same page
- Change times and rooms after the programme is printed
Share the photos while people still care
Upload the best photos after each day and share one gallery code on screens, on the closing slide or in the follow-up email. Attendees browse them in a lightbox on their phone, and you can add more photos to the same code later.
- The same printed code works for day one and day two
- Hosted page with your colors and a logo header
- Also useful for exhibitor booths and product showcases
Session feedback in the room, not a week later
Put a feedback code on the last slide or next to the door. Attendees give one to five stars, pick tags such as “content” or “speaker” and add a comment. Use one code per session so the ratings stay separate, and read them while the details are still fresh.
- Optional contact field for attendees who want a follow-up
- High ratings can be sent on to your Google review page
- No login needed for attendees
Which QR code type for which event touchpoint
A simple plan for conferences, trade fairs, meetups and company events.
| Touchpoint | QR code type | Why |
|---|---|---|
| Invitation, poster, social post | Event | Schedule, map, countdown and add to calendar |
| Badge, hall screens | Wi-Fi (dynamic) | Online in one scan; change the password between days |
| Printed programme, room signs | Full agenda or floor plan; replace the file if it changes | |
| Speaker's last slide | vCard | The audience saves the speaker's contact details |
| Closing slide, follow-up email | Image gallery | The organizer's photos in a lightbox |
| Session exit, room door | Feedback | Ratings and comments per session |
| Sponsor booth | Dynamic URL or video | The sponsor's page or an embedded YouTube or Vimeo video |
Event QR code checklist
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Use dynamic codes on everything printed early
Badges, banners and programmes go to print before the agenda is final. Dynamic codes let you change what they open until the last minute.
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Make projected codes big
People in the back row need to scan too. Leave the code on screen for a while and check it from the far end of the room.
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One code per placement
Separate codes for posters, badges and slides show you in analytics which placement attendees actually use.
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Add one line of text
“Scan for the programme” or “Scan for Wi-Fi” under the code tells people why it is worth their time.
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Keep the event Wi-Fi separate
Share a guest network only, isolated from the organizer's and the venue's internal systems.
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Test at the venue
Scan printed codes in the hall's real lighting, and at the distance attendees will stand.
How to set up QR codes for your event
Build the event page first; every other code supports it.
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Build the event page
Sign up free, create an event QR code and add the schedule, venue, speakers, images and your registration link.
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Add the supporting codes
Create Wi-Fi, programme PDF, speaker vCards and feedback codes, and keep them in one folder per event.
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Brand and print
Apply the event's colors, logo and a frame with a short call to action. Download PNG, SVG, JPG or PDF for badges, banners and slides.
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Update live and review afterwards
Change rooms or times on the day, upload the photos afterwards, and review scans by day, city and country.
Planning a conference or meetup?
Create the event page first. You can edit dates, rooms and speakers right up to the day.
How are QR codes used at events?
Organizers use them for the event page and schedule, attendee Wi-Fi, speaker contact cards, programme PDFs, photo galleries and session feedback. Each placement gets the QR type that fits it.
Can attendees add the event to their calendar?
Yes. The event page has an “add to calendar” button that downloads an .ics file, which works with the common calendar apps on iPhone and Android.
Can I sell tickets or check in attendees with Qdestera?
No. Qdestera doesn't handle ticket sales or door check-in. Add your registration or ticketing link to the event page and keep using the tool you already have for that.
What if the schedule changes after the posters are printed?
If you used a dynamic event code, update the page in your dashboard. The printed posters, badges and slides open the new schedule straight away.
Can attendees upload their own photos to the gallery?
No. The gallery shows the photos you upload as the organizer. You can add more photos to the same code at any time.
Do attendees need an app to scan?
No. Current iPhones and Android phones scan QR codes with the camera, and the pages open in the browser.
Can I see how many people scanned each poster?
Yes, if each poster has its own code. Analytics show scans over time, countries and cities, operating systems and your most scanned codes.
Can each speaker have a QR code?
Yes. Create a vCard QR code per speaker with photo, phone, email and website, and choose one of three contact page templates.
Qdestera
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One scan for everything attendees need.
Create event pages, Wi-Fi codes, galleries and feedback forms, and change them right up to the day.